This is the second blog in a series of three in which we look at how meetings can be more productive. There are simple ways in which you can improve your skills.
Rate yourself as a meeting leader
Instructions: Check ‘yes’ or ‘no’ to each of the following questions based on how you act (or would act) as a meeting leader. Be honest.
_____ _____ 1. Do I have clear objectives for the meeting?
_____ _____ 2. Am I selective about the invited participants?
_____ _____ 3. Do I prepare an agenda and distribute it in advance of the meeting?
_____ _____ 4. Do I arrive early enough to check the arrangements?
_____ _____ 5. Do I start the meeting promptly regardless of who is present?
_____ _____ 6. Do I follow the agenda?
_____ _____ 7. Do I manage time and conclude the meeting as scheduled?
_____ _____ 8. Do I elicit everyone’s participation?
_____ _____ 9. Do I help in the resolution of conflict?
_____ _____ 10. Do I maintain proper control of the discussion?
_____ _____ 11. Do I summarise accomplishments at the end of the meeting and clarify
any action to be taken?
_____ _____ 12. Do I prepare and distribute a memorandum of discussion?
_____ _____ 13. Do I request evaluative feedback from participants?
_____ _____ 14. Do I take agreed upon action?
_____ _____ 15. Do I follow up on action to be taken by others?
The above questions were adapted from ‘Effective Meeting Skills’ – Marion E. Hayes, a book I read many years ago. I use a similar approach and have continuously improved on this.
So, now that you have answered the questions, what are you going to do to enhance your performance? If you’d like more information on training in this area, you are welcome to email me - firstname.lastname@example.org