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Effective meetings – Part 3

January 19, 2012 by Brenda 1 Comment

Rate yourself as a meeting participant

Often participants presume that ensuring the success of the meeting is the responsibility of the leader.  However, there is a great deal that each participant can do in order to add value and improve the outcome of the meeting.

Please score yourself in the questions below and then reflect on what you could do, as a participant, in order to make those meetings more effective. 

Instructions:  Check ‘yes’ or ‘no’ to each of the following questions based on how you act (or would act) as a meeting participant.  Be honest.

YES
NO

 

_____      _____    1.  Do I typically know the purpose of the meetings I attend?

_____      _____    2.  Do I have a clear understanding of my role in meetings attended?

_____      _____    3.  Do I confirm my attendance in advance of the meeting?

_____      _____    4.  Do I complete required ‘homework’ such as looking up information or

                                   studying proposals?

_____      _____    5.  Do I arrive at meetings before they are scheduled to begin?     

_____      _____    6.  Do I engage in side conversations while the meeting is in progress?

_____      _____    7.  Do I leave meetings for reasons such as non-emergency telephone

                                   calls?   

_____      _____    8.  Do I ask questions when I am not sure about something?

_____      _____    9.  Am I typically open to the ideas of others?

_____      _____    10.  Am I a good listener?

_____      _____    11.  Do I actively participate in discussions when there is something

                                     worthwhile to contribute? 

_____      _____    12.  Do I help others stay on the subject?

_____      _____    13.  Following meetings do I take agreed upon action?

_____      _____    14.  Do I contribute to improving meetings by giving feedback to the people

                                     who conduct them either by a note, phone call, or visit?

_____      _____    15.  Following meetings do I inform appropriate people who did not

                                     attend about what was discussed and the outcome?

(These questions are adapted from ‘Effective Meeting Skills’ – Marion E. Hayes.)

If your organisation or you personally would like help in developing skills that will result in more productive meetings, you are welcome to email me - brenda@146.66.90.172

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